Personal Assistant
Wellington
Our customers are at the heart of what we do. That's why more than 3.7 million Kiwis trust us to provide creative communication solutions, connectivity and service. The Security Practice comprises 60 plus resources across Auckland and Wellington and includes Product management, Architecture, Design/Build security operations as well as the Risk/Threat and Assurance Business units.
As the Vodafone PA to our Head of Security Practice, you will provide efficient and proactive administration and customer focused support to both your manager and the wider team. You will be the "go to" person and the first point of contact for both internal and external customers and provide top class organisational support to your Manager and other senior leaders. We need outstanding time management and prioritisation skills as well as experience in planning a range of events and meetings.
What Will I be doing?
o Provide efficient assistance and administrative support to the Head of Security Practice and their teams, performing all administration tasks as required and actively supporting them in all areas of their roles.
o Preparing reports, preparing customer presentations, supporting Head of Department with travel/accommodation planning, managing busy diaries and interfacing with Client and Vendor community executives
o Communications/Team Focus - effective email and diary management
o Work alongside functional EA's and other PA's as a liaison point for the functional Leadership Team (FLT), ensuring communication is open between teams.
o Event Planning and Management - assist with the planning and organising of a range of events including off-site meetings, meetings, workshops and similar events ensuring catering and equipment requirements are in place for various meetings and events as required.
o Organisational Accountability - Build positive working relationships with managers and other EA's and PA's across the business, proactively networking with peers in other functions.
o Responsible for organising MobileMe for the respective function, including issuing new mobile phones, repairs and general queries
o Proactively handling purchase orders - including receipts and managing invoicing
o Ensure expenses are done in a timely manner
o Responsible for continuous upskilling and training, which may include completing relevant courses from Vodafone University
What Will I Bring?
o A high degree of personal resilience and demonstrated success in influencing others.
o Strong administration and organisational skills.
o Competent in Microsoft applications including PowerPoint, Excel, Outlook and Word.
o Excellent time management and work organisation skills with the ability to prioritise effectively in an environment with competing demands
o A demonstrated ability to anticipate the needs of senior leaders and to work proactively to meet those needs
With Vodafone, your unique talents and experience will help us deliver an unmatched experience to our customers and the communities we serve. In return you'll enjoy an inclusive and flexible working environment in a diverse team of exceptional people while you're growing your career here in Aotearoa, or globally.
This role has the potential to provide the successful candidate with the opportunity to progress their career into the broader roles within the Security Practice. If you have a technical or marketing bent and are interested in cyber security as a career you might like to consider this opportunity.
The future is exciting. Ready ?
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