Tope Law is a boutique law firm looking for a Personal Assistant/Office Administrator/Operations Manager to assist our busy firm. If you thrive in a dynamic and fast-paced environment this is an excellent opportunity to contribute to the smooth operation of our office. Responsibilities: * Provide essential support to our team ensuring their daily operations run smoothly. * Efficiently manage incoming calls for the director/professionals, emails and any other form of communications, ensuring prompt and appropriate responses. * Co-ordinate and schedule appointments, meetings and events including travel arrangements, assist to prepare matters for a hearing and court bundles. * Prepare and format legal documents and reports with a keen eye for accuracy and professionalism. * Maintain well organised filing systems both physical and electronic to ensure easy retrieval of important information. * Assist with data capturing. * Monitor and order office supplies and assist the office manager with arranging work with contractors relating to any office maintenance and repairs. * Managing the business accounts, terms of engagement, scanning and saving files to the cloud and maintain templates in shared documents online. * Monitor staff productivity to determine share of workload. * Assist with Estates and Trusts where necessary. * Provide support during meetings and training of support staff when necessary. * Assist our team with invoicing and following up on overdue invoices and applying for amendment to grants. Requirements: * Minimum 5 years proven relevant experience as an administrator/manager. * Experience in Estates, Trust Book keeping and other legal work will be beneficial. * Any additional qualifications/experience will be a plus. * Strong organisational skills and the ability to prioritise tasks effectively. * Excellent verbal and written communication skills, with a keen attention to detail. * Proficiency in MS Office. * Ability to handle multiple projects and deadlines simultaneously. * Exceptional problem-solving skills and a proactive approach to challenges. * Strong interpersonal skills and the ability to work within a team. Tope Law is offering the right candidate a minimum of 40 hours per week at $30 per hour. You will be based at our Head Office in Hastings but will, from time to time, perform the above tasks when required to for our Tauranga Office remotely. For further details or to apply for this position, please email Alex at or call Alex on for a confidential chat.
