The Opportunity:
A leading global law firm with a history spanning almost 200 years, and clear strategy for future growth have seen them become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. Due to a company wide restructure, this firm has multiple vacancies available for Team Assistants to come into newly created roles and join a fresh administration team moving the business forward! This role is not for the faint hearted. This is a busy, fast paced role for the ambitious, who have their sights on career growth and opportunity.
The Role:
You will be working in a Centralised Administration Hub, representing all the legal practices to provide proactive and effective general administrative assistance across a diverse range of tasks. There is a structured training program to support your development and progression over a 12-18 month period.
Tasks include but not limited to:
Preparation of internal and client documents
Carrying out departmental specific tasks, for example Land Registry searches and preparation of Court documents
Liaison with Document Specialists on the completion or delivery of documents
General administrative tasks
Basic IT hardware and software support
Answering calls and taking accurate messages
Arranging conference or video calls
Filing, archiving and data entry
Processing and submitting expense claims and other administrative tasks
Assisting with New Business Intake requirements and client file opening and related processes
Assisting with the monthly billing process: creating or amending bill narratives and drafting/finalising bills
Carry out research or client intelligence where helpful for pitches, marketing, events, briefing packs or approaches
Assisting with the coordination of client events which may include arranging meeting facilities, assisting with welcoming and registrar, and assisting with the amendment of speaker materials
About you:
Minimum 1 year experience in an administrative role, ideally from a large organisation
"Can do" and proactive approach with a willingness to accept tasks outside the general scope of duties
Keen interest to learn new skills and develop or improve on skills sets
Strong organisational skills and ability to plan and prioritise effectively
Demonstrates initiative and strong client focus with good written and verbal communication skills
Professional approach and ability to build strong and friendly working relationships
Resilience, with the ability to thrive and effectively work with continuous change, challenging stakeholders and tight deadlines
Team player with ability to work in a dispersed team
Demonstrates flexibility and willingness to adjust priorities or working hours when necessary
Excellent level of technical ability in Microsoft Office, including Word, Excel and PowerPoint
The client is keen to interview immediately so please APPLY NOW.
