About the business
Valley Surveying Company is a Lower Hutt firm providing expert surveying and land development solutions for individuals, land development and building industry professionals, and organisations in the Greater Wellington Region.
About the role
We are seeking a self-motivated Personal Assistant/Job Coordinator with exceptional communication and organisation skills to work collaboratively with the Managing Director. This includes coordinating workflow between customers and field staff, managing existing key client relationships and prompt follow up of enquires. The position is also responsible for ensuring the quality and timeliness of our customers' experience, coordinating job estimates, and just being on hand to provide support where and when needed.
You will also be performing a number of administrative and business management tasks, including but not limited to:
• Regularly reviewing, and improving where required, the operations manual and company policies
• Entering timesheets
• Assisting with invoicing
• Staff management
• Office management
While you will be responsible for staff and the day-to-day operations in the office, you will be required to carry out these tasks yourself; thus ensuring office staff are able to focus on billable projects. This is a fantastic opportunity for someone with business management aspirations.
Benefits and perks
In return you will be offered an excellent salary with scope to grow the role and challenge yourself. This is your opportunity to work for a highly successful business in a friendly and fun environment. A company vehicle can be provided, if deemed necessary for travel to and from work.
Skills and experience
This is a busy and varied role that would suit a switched on multi tasker with initiative and drive. You will not be afraid to turn your hand to whatever needs doing. You will play a huge part in the success of the business, so you must care and understand the importance of your role. A strong work ethic is vital.
To be successful in this role, the following skills and experience is a must:
• Previous Project Coordination or Management experience
• A sense of humour. You will take your role seriously- but yourself, not so much!
• Strong interpersonal skills with ability to communicate & manage well at all levels inside and outside of the organisation
• Strong sense of urgency & ability to work under pressure
• Good problem solving skills with the ability to make decisions based on accurate and timely analysis
• Customer-oriented with ability to create lasting relationships by providing superior customer experience
• Computer savvy with knowledge of Xero & Work Flow Max
• Excellent work habits & organisational skills
To apply, please submit your CV and cover letter. This position will close upon finding the right candidate, so get be sure to get your application in ASAP.
********** | 0279329700
