Auckland City, AucklandABOUT SHOVIK CONSTRUCTION LIMITEDShovik Construction Limited has a successful history in New Zealand.We provide integrated services that create added efficiencies for businesses everywhere. You'll find us in diverse locations. We have a strong presence all around New Zealand and we are proud of our people and our achievements.If you are looking to make a positive career move, Shovik Construction Limited is a great choice for you.ABOUT THE ROLEShovik Construction Limited provides multi-disciplined building services ranging from the management of Building Act compliance of Installation, Plumbing and Building services.An Auckland based role has become available for an Office Manager to work with a market leader and build a new career while working in an excellent team-based environment.We are seeking a person with the following attributes: General Purchase supplies and necessary equipment for the office, making sure that we don’t run out of anything.Organise and schedule appointments and meetings, and assign tasks to builders.Coordinate with IT department on all office equipment.Organise and implement office operations and procedures.Provide general support to visitors.Provide support to the building and labouring employees when their supervisors are unavailable.Deal with all the mail, properly receipting incoming mail and sending outgoing mail.Monitor equipment and schedule any necessary maintenance.Running any errands that are necessary. ManagementManage the admin support staff, allocating tasks and assessing performance.Manage HR to maintain office policies.Dealing with any office disputes, informing the Managing Director if necessary.Assigning new work to building and labouring employeesTrain any new admin support staff.Ensure compliance with health and safety regulations, and any other government or council directives.Maintain all office records, especially for the jobs done. FinancialProcess Payroll in a timely manner within processes and procedures.Manage contract and price negotiations with office vendors and service providers.Manage office G&A budget.Ensure accurate and timely financial reporting.Ensure that all items are invoiced.Arrange for payment of bills, and ensure that everything is paid on time.Keep on top of the office lease, and manage the lease and negotiations.Qualification & Experience – Candidate require NZ Qualification in Office, Business or Management and should have a minimum of 2 years of relevant work experience. If you are confident in your ability to succeed in this role please forward your CV by applying online now.
