Executive Assistant, Major Projects page is loaded Executive Assistant, Major Projects Apply remote type Hybrid locations Auckland time type Full time posted on Posted Today job requisition id R28060 Do you thrive in a fast-paced environment and enjoy providing exceptional support? Are you a highly organised and detail-orientated individual with impeccable communication skills? Can you build rapport and confidently represent a Director while they are away? Then we want to hear from you!
We are seeking an experience Executive Assistant to join our Auckland team based in our Newmarket project office. You will provide comprehensive support to our Major Projects Director. In this critical role, you will be the Director's trusted confidante, ensuring smooth workflow and acting as a primary point of contact for clients in their absence.
What does it take?
• A minimum of 4 years of experience as an Executive Assistant or similar role ideally in a similar organisation.
• Effective communication and interpersonal skills, both written and verbal, with the ability to confidently represent a Director to clients.
• Experience successfully liaising with senior Alliance partners
• Strong organisational skills with meticulous attention to detail.
• Proficiency in the Microsoft 365 suite.
Beyond the basics:
We are looking for someone who thrives in a dynamic environment. Someone who can anticipate needs, solve problems independently, and consistently deliver exceptional results. What does it take for you to excel in this role? Is it the challenge of managing complex schedules and priorities? Or perhaps the opportunity to build strong client relationships and directly contribute to the success of major projects?
Key responsibilities:
• Managing the Director's calendar; scheduling appointments, meetings, and travel arrangements.
• Preparing meeting agendas, taking accurate minutes, and ensuring timely follow-up on action items.
• Drafting correspondence, presentations, and reports to a high degree of accuracy and professionalism.
• Liaising directly with clients on the Director's behalf, building rapport, managing expectations, and effectively communicating project updates.
• Managing expense reports and travel arrangements.
• Overseeing administrative tasks and office systems, ensuring smooth day-to-day operations.
• Proactively anticipating needs and providing solutions before they arise.
What's in it for you?
You really can bring your whole self to work and be confident that your voice will be heard. We do not just claim that we are inclusive and innovative, it is proven by the independent awards and accreditations we have gained, and we are always seeking new ways to prove (and improve!) our commitment to diversity.
We were the first engineering company in Aotearoa to receive the Rainbow Tick in 2018, and we have maintained this certification ever since. In May 2023 we were the first engineering company in Aotearoa to receive the Gender Tick, led by our people for our people. To date, we are the only engineering company to have both!
Our Maori strategy (He Rautaki Maori) won two Good Design awards in 2022 for its outstanding contribution in bringing Te Ao Maori and digital innovation into operations and decision-making processes.
The tangible impact our work and innovations have has been recognised by industry again - in September 2023, Aurecon is ranked #1 in Professional Services at the 2023 Australian Financial Review BOSS Most Innovative Companies, retaining our spot in the prestigious innovation list for the seventh year running!
On top of this, you will access to competitive remuneration, a 4% employer contribution to KiwiSaver. Outside of work, you will be further supported with benefits such as highly competitive paid parental leave, cultural holiday swaps, one of the best employee (and their whanau) wellbeing platforms in the country, and more!
Ready to bring ideas to life? Then please apply now! We are an equitable-opportunity employer that values diverse perspectives and the contribution that every one of our people makes to our culture. Put simply, we want you to bring your whole self!
We know that people from historically or currently marginalised backgrounds are less likely to apply for roles where they do not match all the advertisement criteria exactly - if this advert has piqued your interest and your experience may not align fully then we still want to hear from you, and encourage you to apply. Remember, it is your potential and how you bring ideas to life which are important.
Your background, unique needs, and individuality are valued here. We are committed to ensuring that you are well supported so that our recruitment process is fair, equitable, inclusive, and available to every body. Please let us know what adjustments or support you need to make the recruitment process more accessible to you.
Whakaha nga whakaaro / Breathing life into our ideas, thoughts, views
Kia maia, kia kaha, mahi tahi / Be bold, be strong, work as one
About UsWe've re-imagined engineering. Aurecon is an engineering and infrastructure advisory company, but not as you know it!
Think engineering. Think again.
Find out more here .
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