Commercial Analyst– fixed term JOB DESCRIPTION This position description provides an indicative outline of the purpose and key responsibilities and tasks of the role. Title and Reporting Relationships Position title: Commercial Analyst Reporting to: Project manager – Inventory Management Strategic Project Location: Auckland Purpose of the Role An important strategic project has been initiated at ETEL focussed on the inventory management systems of the business from Demand forecasting through to despatch. The project aim is to understand current systems and to develop them to a world class state that enhance efficiency and optimise stock levels. The project is expected to last between 1 and 2 years. As a member of the Inventory Management strategic projectteam this role takes an active part in the evaluation and improvements of inventory systems. Personnel Dimensions(Employees reporting to this position directly and indirectly) Direct Reports: Nil Key Relationships People and organisations both inside and outside of the company that this position would be required to work with. Internal Stakeholders: External Stakeholders: Senior Leadership Team and Leadership Team Managers Epicor Inventory Management Strategic Project team members Operations, Procurement, supply chain and Business Improvement Teams Sales Team Engineering Team Finance Team Accountabilities: (What is to be achieved) Actions: (How this is to be achieved) Measures of success: (Outcomes and Measures) Inventory Management Strategic Project Create KPI reporting for the project and regularly update the team on progress.Work with sales staff to improve sales forecast accuracyWork with the project team and others to review and implementimproved systems around inventory management (right from Sales & Operations Planning through Scheduling/MRP through to managing raw materials, wip and finished goods).Work with operations and supply chain to optimise EPICOR bills of materials and minimising variances.Analyse inventory systems to accurately report forecast inventory levels and the cash flow requirements flowing from this.Analyse stock variances and MRP suggestions to improve the systemsIdentify appropriate internal controls around inventory and ensure they are implementedDocument systemsAnalyse inventory levels to work with stakeholders to minimise levels.Inventory reconciliations Assist to make stock counting as accurate as possible.We have a new version of EPICOR called Kinetic coming in. Understand Kinetic to see how it can improve our inventory management and work with the project team to realise this.Timely, accurate and insightful reporting of project KPIsTimely, accurate and insightful reporting ofboth historic and future cash flow demands, inventory and related KPIsInventory controls are in place and workingInventory variances are clear and well explainedBoM accuracy and timely, accurate and insightful reporting around thisSystems are clearly documented and recorded in PromappProjectdeliverables including deadlines are metInformation supplied is accurate, timely and insightful.Clear and persuasive communication to ensure system changes are embedded.Kinetic opportunities are optimisedAdministration and support within the finance team Assist with documentation of finance procedures in PromappCross train with other functions within finance to enable cover during periods of leave.Other tasks as required.Procedures are well documentedAs staff are cross trained to support others the taking of leave does not cause disruption.Health and Safety To comply with ETEL's Health & Safety Policy's and keep yourself and others safe at all timesContribute to ETEL H & S culture by taking an active leadership in H & S initiativesTreat safety as your first priority and encourage team mates to do the sameWear PPE gear as requiredFollow safe work practisesEnsure you are adequately trained before using any machineryMake sure your work place is clean and tidy following 5S guidelinesReport and correctly document any accidentsReport and correctly document any H & S concernsRespond to any safety issues with urgencyLearn relevant policies, procedures and work instruction and ensure you follow theseEnsure all Corrective Action Requirements (CAR's) are completed in a timely fashion and actions are communicated to the Business Intelligence departmentAll H & S procedures are complied with at all timesAccidents are reported accurately and quickly (To always act in a safe mannerFirst aid certification is obtained and maintainedTeam Relationships To embrace ETEL's corporate culture and identity and be a positive team member at all timesTo coach and support team members to behave in a professional manner at all times, reflecting ETEL's values and standards of behaviourTo behave in a professional manner at all times, reflecting ETEL's values and standards of behaviourTo proactively participate in performance and development conversations and actionsPersonal grooming standards to be consistently excellent in line with company image and standardsAssist with any other duties as may be required from time to time, as necessary and directed by ManagerEnsure that all written or transmitted communication (promotional or other) is current, professional and in keeping with the company standardsBehaviour reflects the ETEL values and standards at all times.ETEL technical resources and intellectual property are to be protected at all timesResponse time of all communication received from within and external to ETEL to be within 24 hours of receipt Employee's Name Signature Date Manager's Name Signature Date Page 1of 1
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