Associate, Innovation Ecosystem Development and Intelligence Exchange, I&E Administrative Assistants (Administration & Office Support) The Innovation & Enterprise (I&E) Group was established to strengthen A*STAR's generation of economic and societal impact for Singapore. I&E comprises several units working together with researchers and industry to innovate, develop, transfer, and commercialise technology. I&E actively engages companies, both local and foreign enterprises, to deliver economic value for Singapore, including enhancing their technology portfolio through research collaborations, licensing or other forms of Public-Private Partnerships. The Innovation Ecosystem Development (IED) unit ensures that the industry engagement and business development activities run smoothly on a daily basis. It does this by ensuring that the right systems, processes and policies are in place for I&E to manage key accounts, drive collaboration efforts with companies, and monitor progress and key deliverables. Furthermore, IED provides operational and advisory support to industry clusters on matters relating to contracts, agreements and grants. The Intelligence Exchange (IEX) unit in I&E is A*STAR's in-house market intelligence consultancy. IEX develops recommendations to inform A*STAR's and national focus areas for: Research Capability & capacity building Market & industry opportunities The incumbent will administer various functions and services to support the IED and IEX teams, as well as the Executive Director (Operations) of I&E. 1. General Administrative and Clerical Support. This could include: Schedule meetings for the team and prepare the necessary logistics, such as circulation of materials Coordinate, record and maintain notes for meetings. Assist in procurement and admin activities such as pre- and post-travel arrangement. Assist in the organization of visits, conferences, seminars, webinars and other events. 2. Knowledge management: Documentation of hardcopy and e-data. Ensure that knowledge database is updated in a timely and accurate manner, such as via performing meta-tagging and uploading of documents 3. Management of subscription services Assist in the procurement and management of subscription services Help to monitor and report the usage of procured services. 4. Others Department budget tracking and update. Ad-hoc duties that may be assigned, e.g. secretariat duties for division. Requirements Diploma Relevant experience in administrative support and/or Personal Assistant High learning agility and adaptability A self-starter, independent and resourceful. Effective and thoughtful communicator Excellent time management and ability to multi-task and prioritise work while being meticulous and organised Proficiency in computer applications such as Adobe and MS Office (MS Outlook, MS Teams, and MS Excel, in particular) Company information Registration No. T08GB0002C Report this job advert Don't provide your bank or credit card details when applying for jobs. Researching careers? Find all the information and tips you need on career advice. #J-18808-Ljbffr
