Aspect is a family business with nearly 40 years experience as a designer and manufacturer in the commercial office furniture market Our commitment to provide clients with fully resolved workspace furniture systems that meet requirements of both form and function has resulted in Aspect s position as a market leader in the Australasian market We are now seeking a highly motivated and experienced Senior Accounts Payable officer to join our Christchurch team Key responsibilities include AP Processing including managing the automated software extraction workflow tool coding and batching invoices Prepare review accounts payable payment runs and expense claim batches and coordinate with bank signatures for payment Review and posting of payment batches Ensure approvals provided align to the Delegations of Authority DOA and that valid tax invoices are provided by suppliers Maintain process documentation and team coaching to ensure the AP team actively monitor documentation ensuring validity from a tax invoice GST and approval perspective Ensure both internal and external client queries are responded to and resolved in a timely manner Maintain and adhere to an invoice processing and payments timetable which ensures reporting is up to date and suppliers are paid in line with payment terms Ensure Days Payable Outstanding DPO aligns to the applicable policies payment terms Work collaboratively with internal clients to ensure they have access to the required documentation and in supporting their payment requirements Assist with the preparation of month end reconciliations including suppliers and AP to General Ledger Identify best practice for the AP function Lead process improvements and support the Chief Financial Officer in implementing system improvements as required Identify and implement an appropriate filing system to ensure sufficient information is readily available while meeting audit requirements Review processes for compliance with IS9001 and advising the CFO as required including identifying and implementing continuous process and system improvements in support of the control environment Consolidation of vendor accounts in conjunction with the procurement team preferred supplier list Support the broader Finance team and HR teams with systems and processes to accurately and efficiently record costs as part of the monthend reporting cycle Support the vendor onboarding process Training staff finance and nonfinance on the accounts payment process Back up payroll To succeed in the role you will need A proven stable work history in accounts administration 2 years minimum Excellent verbal and written communication skills Highly organised with a good eye for detail Exceptional analytical and problem solving skills Selfmotivated with a sense of urgency and able to meet deadlines A proven ability to work effectively as part of a team Please email your CV and letter of application detailing why you are the candidate for the role to ellen aspectfurniture com
