Receptionist/Office Assistant

Be at the centre of a busy, professional office where no two days are the same.
We're looking for a Receptionist/Office Assistant to join our Hamilton office in a full-time role supporting both office operations and reception.
This is a great opportunity for someone who enjoys variety in their day, takes pride in delivering exceptional service, and thrives in a collaborative team environment.
This position is a roughly ***** split between Reception and Office Assistant responsibilities and is based onsite in our Hamilton office, Monday to Friday, 8:30am to 5:00pm.
The Opportunity
Working as part of our wider Facilities & Office Services team, you'll play an important role in supporting the smooth day-to-day running of the office while also assisting our team to create a professional and welcoming experience for clients and visitors.
Responsibilities
General office administration and support across the firm
Meeting room coordination and setup
Catering arrangements for meetings and events
Supporting seminars, staff functions and internal events
Keeping shared office spaces, kitchens and hub areas tidy and well presented
Assisting with office set up and pack down, including moving furniture and meeting room equipment as needed
Deliveries, mail, courier management and running documents to court or other locations when required
Assisting with front-of-house reception and client care
Answering and directing phone calls
Providing support and cover for the Reception team as needed
This is a varied, hands‐on role where you'll work closely with people across the business and become an important part of the wider team.
We're looking for someone who is happy to roll up their sleeves and help wherever needed to keep the office running smoothly.
What We're Looking For
Minimum 2 years' experience in a receptionist or similar client‐facing role
A warm, professional and approachable manner
Strong organisational skills and attention to detail
Confidence managing multiple tasks and priorities
Excellent communication and time management skills
Experience using Microsoft Office including Outlook, Word and Excel
A proactive, team‐focused attitude and willingness to help where needed
A high standard of personal presentation and professionalism, as you'll be one of the first points of contact for our clients and visitors
A full driver's licence would be advantageous
At Tompkins Wake, team fit and collaboration matter.
We're looking for someone who enjoys working with people, contributes positively to team culture, and takes pride in the work they do.
We offer:
A supportive and collaborative team environment
A varied role with plenty of interaction across the business
Opportunities to grow your skills and experience
The chance to be part of a firm that genuinely values its people
Tompkins Wake is a national law firm with offices in Hamilton, Auckland, Tauranga and Rotorua.
We combine the capability of a large firm with the connection and agility of a regional one, creating an environment where our people can do great work while building careers that work for them.
Our Commitment
We're committed to building a diverse and inclusive workplace.
Our Rainbow Tick certification and participation in the NZLS Gender Equality Charter reflect our belief that different perspectives make us stronger.
If you're looking for a busy and rewarding role where you can make a real contribution every day, we'd love to hear from you.
Please include your CV and a cover letter with your application.
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