Rai horticulture contracting Ltd are looking for a Personal Assistant to director Key Responsibilities are 1 Oversee and manage all administrative tasks 2 Manage and organize Director s calendar by planning and scheduling appointments and meetings to ensure that all necessary materials are well prepared for meetings 3 Calculate job costing and make arrangements accordingly Use historical data for future decision making costing and proposal submissions Manage expenses claims and invoices follow up 4 Ensure that workforce needs of the company are met at all times Making and implementing strategies to meet the workforce needs Ensure that there is optimal availability of workforce 5 Maintain client growers database and make sure they are up to date and regularly attended to 6 Selection of staff if necessary permanent and seasonal as per the work undertaken by the company ie advertisement of job on various sources as appropriate Shortlisting of applications Interviewing applicants and finalizing recruitments 7 may supervise other staff and workers of the orchard 8 Develop and Implement performance appraisal systems Monitor work performance of the workers and office staff Motivate workforce in order to increase productivity 9 Solve workflow problems by people management Keep effective and regular communication with employees and provide mediation if required between staff members 10 Screening Telephone calls and answering enquiries 11 processing incoming and outgoing mail filing correspondence and maintaining records of the orchard 12 Assisting the Director in maintaining work force payroll register Ensure that all timesheets are complete and accurate Ensure that payroll and other records accounts are maintained efficiently 13 Ensure that the organization complies with occupational health and safety standards at all the times Ensure that all the employees are aware of occupational health policies principles and practices and implement them fully Ensuring safety of employees by providing safety gear as and where required 14 Maintaining of company s office equipment and supplies records setting priorities and maintaining office standards 15 Arrange travel process hotel arrangements review itineraries and ensure requisite pre reading documentation is received in time 16 Liaising with company stakeholders such as growers pack houses orchard managers suppliers accountant lawyer unions and other professionals as and when required to efficiently execute the business activities 17 Ensure that the organization complies with all the relevant legislation policies and procedures 18 Represent the company on behalf of the director as in when required 19 Other tasks as required from time to time Requirements 1 Relevant business qualification 2 Must pass drug test 3 If required able to work in weekends 4 Must have experience in horticulture industry Applicants for this position should have NZ residency or a valid work visa
