Bring your personal assistant experience and your proactive approachGreat exposure across the businessAuckland based opportunityAbout us | Ko wai matouAt Waka Kotahi, the NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. The Transport Agency has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time.The Workplace and Technology Services Group is accountable for leading, influencing and ensuring that our corporate and transport technologies deliver to business and customer outcomes. The Group is accountable for all cyber and physical security issues, ensuring that the Transport Agency meets its ongoing security and compliance obligations.The Business Support team sits within the Workplace and Technology business group, whose purpose is to develop and manage people related systems, processes and practices. Our team focuses on ensuring that everyone at the Transport Agency has access to great workplace facilities, tools and equipment to help them do their job and support them as they go about their work - our team is key to making the Transport Agency a great place to work.The opportunity | Te Whiwhinga mahiThe purpose of the role is to provide timely, accurate and effective Personal Assistant support to the Senior Managers and their teams of Business Support Services in our Workplace and technology group by ensuring the smooth running of those teams in a confidential manner.You will have the opportunity to use your excellent organisational skills and initiative to manage the diaries and emails of our senior managers. You will show your resourcefulness and ability to be proactive by keeping track of action points from meetings and ensuring meeting documentation is completed to a high standard. You will also prioritise your own workflow, manage deadlines and use your strong communication skills to manage relationships with key stakeholders.If you are an energetic Personal Assistant, with a warm personality, a sense of humour, and a passion to make a real difference, then apply today!About you | Ko wai teneiTo be successful in this role, you will bring:2 years+ experience in a senior administration or executive/personal assistance support activitiesExperience in diary and email management for senior managersExperience in administration of keeping an office running smoothlyA proven use of initiative skills and experience in planning, prioritising and working under pressureDiscreet and tactful when dealing with commercially sensitive and personal work related informationSet high standards including accuracy, attention to detail and meeting deadlinesContinuous improvement ethos, experience looking for and implementing business process improvementDisplay strong team skills and is skilled at fostering and building relationshipsThe ability to pick up new Technology and help those around youAdvanced skills in Microsoft Office SuiteApplications close | Ra Katinga: Tuesday 11 August 2020For a copy of the position description: www.nzta.govt.nz/careersFor further information, email: ********** be considered for this position you must have a legal right to live and work in New Zealand.NZ Transport Agency is an equal opportunity employer (EOE). At the Agency we recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time
