Personal Assistant

Christchurch, CanterburyPrimary Job Objective:To provide high level administrative support to your team
Key Relationships: Internal- Partners, Solicitors, Lane Neave Management & Administration
Team, Support staff
External- Clients, Department for Courts
Key Skills: Communication- convey information in both verbal and written formats as
appropriate for the needs of the target audience
Interpersonal- develop a rapport with others and form working
relationships both internally and externally
Problem solving- understand and deal with difficult situations, apply logic
or reasoning, identify problems, evaluate options and select the best solution
Self management- ability to work independently and under pressure
whilst meeting deadlines
Accuracy- be precise and correct in approach to tasks
Ability to learn- able to acquire new skills and knowledge
Flexibility- being able to adapt to change
Technology- work with new technology and demonstrate proficiency with
existing programmes and/or legal related websites, i.e. MS applications,
Affinity, Landonline, Companies Office.
Key Duties & Responsibilities:To provide high level administrative support to your team and other
members of the firm which tasks include, but not limited to, the following:
:Dictaphone typing, document formatting
:Photocopying and collating of enclosures for letters etc.
:Arranging appointments and updating of diary
:Maintaining own diary system for checking files i.e. task management
:Booking interview rooms
:Organising travel and accommodation
:Liaising with clients
:Monthly invoicing of clients
:Landonline – search, creating and submitting e-dealings
:Quotable Value – Searching
:ADLS Webforms
:Trust account statements
:File opening and ongoing maintenance
:File archiving
:Arranging for deeds to be filed
:Office admin i.e. mail opening
:Update and add precedents to the precedent library, updating and storing
precedents as required
:Liaise with Authors and provide tools and support to access relevant
precedents as required
:Some overflow assistance to other staff, as time allows
:Other tasks from time to time requested