Are you a highly organised individual with strong attention to detail who can hit the ground running This could be just the opportunity you are looking for We are looking for a PA Business Support Coordinator to join our team at Ara Poutama Aotearoa Department of Corrections in the Manukau district You will be working directly with the District Manager Assistant District Manager and the wider Manukau District leadership team About the role Mo te tunga This is an opportunity to be part of a great organisation and work closely with the leadership team to achieve key business objectives This is a varied position with a wide range of responsibilities including personal assistance to the District Manager administrative support to wider team and ad hoc projects There will be extensive liaison both within the team group or area and across the Department as a whole You will enjoy working collaboratively as one team in a challenging and fast paced environment be able to multitask follow and adhere to strict policies and procedures and have sound judgement in prioritising tasks and activities to meet deadlines Skills Experience Nga pukenga me nga wheako Ideally you will have high levels of integrity initiative and energy be able to demonstrate exceptional communication skills be flexible and adaptable to changing environments Key accountability areas but not limited to Personal Assistant Managing managers diary appointments Providing work processing services as required by Manager Managing distribution and filing of papers reports information Business Administration Timely delivery of internal reports Collation of information Ensuring compliance with the departments standards procurement and delegations Minute taking Skills and Experience Excellent time management skills with strong attention to detail Exceptional knowledge of administrative processes systems and technology Advanced and demonstrated competence in the use of Microsoft Office applications outlook excel spreadsheets Strong interpersonal skills with the proven ability to build trust and confidence with all team members An inquisitive and questioning approach with the ability to proactively manage queries and respond in a timely manner A high degree of discretion and confidentiality If you believe you have these skills and can hit the ground running we would love to hear from you You will need a full New Zealand driver licence for this role The salary range for this role is 57 398 81 032 per annum The work profile for this position is Monday to Friday working a 40 hour week and there is also flexibility to work out of other sites in the Auckland area a couple of days per week this is to be negotiated with the successful applicant Applicants must be a New Zealand citizen New Zealand Resident Permit holder Australian citizen or an Australian resident who holds a current Australian Resident Return Visa Apply now Tono inaianei For reporting and transparency it is important that all applications are submitted through our careers site including a cover letter and CV before the closing date of Sunday 27 March 2020 5 00pm NZ time If you want to find out more about a career with us visit careers corrections govt nz or email our team at careers corrections govt nz About us Mo matou Our staff come from different backgrounds cultures education and experience and together their purpose is to motivate people in our care to make positive changes in their lives to help make our communities safer Ara Poutama Aotearoa is a name that has been gifted to us by Iwi and conveys the responsibility we have to support and guide those in our care to reach their potential Our strategy Hokai Rangi https arapoutama page link Eit5 provides a clear direction of travel one that builds on the good things that are already happening and most importantly how we can innovate to find new ways of doing things to achieve better outcomes for Maori whanau and communities It is an exciting time and we continue to seek out talented individuals who are committed to an inclusive vibrant workplace We recognise and celebrate the uniqueness of individuals and that of the collective talent in our whanau Notice about COVID 19 We are part of the group of essential organisations that provide the necessities of life for everyone in New Zealand During times of increased COVID 19 alert our recruitment and onboarding processes will continue however will be changed to include increased health measures We will work with candidates throughout the process to ensure safety and help stop the spread
