Tamaki, AucklandPermanentAre you a highly organised individual with strong attention to detail, who can hit the ground running?This could be just the opportunity you are looking for!We are looking for a PA / Business Support Coordinator to join our team at Ara Poutama Aotearoa (Department of Corrections) in the Manukau district.You will be working directly with the District Manager, Assistant District Manager and the wider Manukau District leadership team.About the role | Mo te tungaThis is an opportunity to be part of a great organisation and work closely with the leadership team to achieve key business objectives. This is a varied position with a wide range of responsibilities including personal assistance to the District Manager, administrative support to wider team and ad-hoc projects. There will be extensive liaison, both within the team/group or area and across the Department as a whole.You will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, follow and adhere to strict policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.Skills & Experience | Nga pukenga me nga wheakoIdeally you will have high levels of integrity, initiative and energy, be able to demonstrate exceptional communication skills, be flexible and adaptable to changing environments.Key accountability areas but not limited to:Personal AssistantManaging managers diary / appointmentsProviding work processing services as required by ManagerManaging, distribution and filing of papers / reports / informationBusiness & AdministrationTimely delivery of internal reportsCollation of informationEnsuring compliance with the departments standards, procurement and delegationsMinute takingSkills and ExperienceExcellent time management skills with strong attention to detailExceptional knowledge of administrative processes, systems and technologyAdvanced and demonstrated competence in the use of Microsoft Office applications – outlook/excel spreadsheetsStrong interpersonal skills with the proven ability to build trust and confidence with all team membersAn inquisitive and questioning approach with the ability to proactively manage queries and respond in a timely mannerA high degree of discretion and confidentialityIf you believe you have these skills and can hit the ground running, we would love to hear from you!You will need a full New Zealand driver licence for this role.The salary range for this role is $57,398 - $81,032 per annum. The work profile for this position is Monday to Friday, working a 40-hour week and there is also flexibility to work out of other sites in the Auckland area a couple of days per week – this is to be negotiated with the successful applicant.Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.Apply now | Tono inaianeiFor reporting and transparency, it is important that all applications are submitted through our careers site including a cover letter and CV before the closing date of Sunday 27 March 2020, 5:00pm (NZ time).If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at **********out us | Mo matouOur staff come from different backgrounds, cultures, education and experience – and together their purpose is to motivate people in our care to make positive changes in their lives, to help make our communities safer.Ara Poutama Aotearoa is a name that has been gifted to us by Iwi and conveys the responsibility we have to support and guide those in our care to reach their potential.Our strategy, Hokai Rangi ( ***** ), provides a clear direction of travel - one that builds on the good things that are already happening, and, most importantly, how we can innovate to find new ways of doing things to achieve better outcomes for Maori, whanau and communities.It is an exciting time and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whanau.** Notice about COVID-19 **We are part of the group of essential organisations that provide the necessities of life for everyone in New Zealand. During times of increased COVID-19 alert, our recruitment and onboarding processes will continue however will be changed to include increased health measures. We will work with candidates throughout the process to ensure safety and help stop the spread.
