Office Management (Administration & Office Support) Te Runanga Nui o Te Aupouri is seeking an experienced Office Administrator, ready to support our team and whanau at our Te Kao office. In return for your service, we offer great remuneration, an awesome team, a unique work culture, and opportunities to further develop your strengths. As an Office administrator ensure the smooth operation of our office, carrying out administration tasks to support our team and organisation, as well as working kanohi ki te kanohi with our whanau. Te Runanga Nui o Te Aupouri is an iwi-based, and driven organisation, pursuing excellence for our people, places, and future generations. If you are an experienced administrator, looking for a relaxed lifestyle in the stunning far north, or are Aupouri whanau ready to return to your ukaipo, we encourage you to apply. Applications close 4.30 pm, Friday 5th of April 2024. For all other inquiries, please email ouri.iwi.nz. JOB DESCRIPTION: Office Administrator. ROLE PURPOSE: To provide professional administrative duties for the Runanga, maintaining high standards of service to Whanau ensuring the needs of Whanau and the Runanga are met. SPECIFIC DUTIES & RESPONSIBILITIES Maintain efficient office procedures for filing and record management. Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook). Support staff in assigned project based work. Assist with organisation of Iwi hui/events Booking travel and accommodation and other ad-hoc duties as required. General administration. Contribute to streamlining processes within the office. Support the SLT (Senior Leadership Team) with administrative tasks Minute taker of all staff & SLT meetings including but not limited to H&S meetings Assist Asset Manager to establish asset register software Maintain asset register software Develop and maintain maintenance register of all assets Manage and maintain vehicle fleet including scheduling Repairs and maintenance, WOFs and Registrations Support the Office Manager with the AGM preparation Scheduling and coordinating meetings, interviews, events and other similar activities Organise catering for hui Raise accounts payable invoices using the company's accounting system in accordance with standard company processes pertaining to Asset Managers projects Assist Receptionist with maintaining Tikios and provide Office Manager with reports when required Provide cover for receptionist when out of the office From time to time you may be required to perform duties outside of the scope of this job description to support Te Runanga Nui o Te Aupouri Trust and its subsidiaries as and when required by the CEO. GENERAL DUTIES & RESPONSIBILITIES Be punctual and work the hours and times specified. Prioritize workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard. Support and help develop a positive workplace culture. Demonstrate excellent interpersonal communication skills. Responsibly manage all business resources within accountability levels. Undertake all duties and responsibilities outlined in this job description and all other duties as required by the business. Comply with all employment obligations. Promptly undertake to complete all reasonable and lawful instructions and directions given. Serve the business in good faith, promoting and protecting the business's best interests. During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfillment of the duties, responsibilities, obligations, and instructions related to employment. Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace. SKILLS, EXPERIENCE & EDUCATION Strong attention to detail skills. Strong customer service skills. Well presented at all times. Able to multitask between tasks. Your application will include the following questions: Which of the following statements best describes your right to work in New Zealand? How many years' experience do you have as an office administrator? Do you have experience in administration? Report this job advert Don't provide your bank or credit card details when applying for jobs. #J-18808-Ljbffr
