Our client is a successful and highly regarded company providing design, manufacture, installation and servicing of water and wastewater solutions throughout NZ and the Pacific Islands. Based in Albany on Auckland's beautiful North Shore, they're family owned, were established 18 years ago and employ around 40 people.Due to their very long-term Office Manager deciding it's time for a wee change, this neat management role will be available shortly for the first time in over 15 years! Whilst it will said to see our good friend and colleague move on, it will also be exciting to welcome a some new blood to our close-knit management team and overall business.Like many Office/Administration Manager roles with Kiwi small/medium businesses, this is not only a key role but also a very diverse and all-encompassing role.At the core of this role is the responsibility for leading and managing the small admin, accounts and customer service team of only a handful of people. That said, it's very much a lead from the front, hands-on position where although you will lead, mentor and manage the team, you will also be responsible for a significant amount of the 'doing'.The key areas of responsibility include: All accounts/accounting functions (payables, receivables, credit control, reconciliations, GST/PAYE returns, month end, trial balance, asset register etc.) and liaison with external accountant (as required)Weekly payroll (wages and salary)All administrative functions including reception, client/supplier CRM database entry, maintenance and functionsHuman resources including hiring, training, performance management, employment agreements, HR systems, annual/sick leave etc.Office equipment and IT management and maintenanceCustomer service/supplier queries and communications (phone and email) along with client contract managementHealth and Safety policies, procedures and managementCompany vehicle/fleet, mobile phones and uniform costs and managementMember of management teamThis is clearly an important role within the business and while skills and experience are critical, personality, attitude and team fit are equally important.
The workplace systems used are Microsoft Office (Outlook, Word, Excel), MYOB AccountRight, Ace Payroll and Zoho CRM database. Although prior experience with Ace Payroll and/or Zoho is not important, a very good understanding and strong practical knowledge of accounts/accounting and MYOB AccountRight is mandatory.Important personal attributes required/preferred for success in this role include: Excellent attention to detailClear understanding of need for absolute confidentialityMinimum of 5+ years in accounts/accounting role (likely with a formal accounting qualification);HR experience and/or qualificationTeam playerStrong worth ethicExcellent spoken and written EnglishExperience working in small/medium businessPositive, can-do attitudeIntelligentStrong and clear communicatorAble to multi-task and to meet strict deadlines - a strong sense of urgencyThis is a very good opportunity for some lucky job seeker to join a very good company who value their staff and have a great reputation as excellent employers.If you're looking for great new role on the upper North Shore, working with a very reputable business this is likely the opportunity for you!We're looking to secure our preferred applicant ASAP and so if you think you may be the one we're looking for, please APPLY ONLINE URGENTLY, remembering to attach an updated CV along with your full address and current contact details. It is also MANDATORY to include a brief Cover Letter telling us what you will bring to this role and why you're the person we're looking for!
