Job CategoryExecutive Assistants GroupJob DetailsMission Flawless execution of administrative activities with high attention to detail organization and process Demonstrate ability to maintain high level of professionalism confidentiality discretion and judgment Provide a strong strategic partnership with the executive to improve day to day efficiency Core Responsibilities Complex Calendar Management Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized efficient way Coordinate internal and external meetings including but not limited to team meetings full staff meetings all hands meetings off site meetings oneonone meetings etc Take into consideration calendar priorities based on customer meetings release cycles fiscal calendars current projects team needs and Dreamforce Travel booking Book appropriate domestic and international travel within SFDC travel policy taking into account travel Visas costs and proper documentation Expenses Submit accurate expense reports in a timely manner adhering to SFDC policy Event management Organization of quarterly meetings volunteering events offsites etc Additional Tasks Assist with food orders luncheon planning etc Assist with PowerPoint presentations Microsoft and Google applications when needed Experience with the setting up and management of virtual meetings and tools e g Webex GoToWebinar Google Hangouts and conference calls Increased knowledge of all internal policies and systems Participate in planning and other business related meetings as requested Other administrative duties as requested Soft Skills Complex Project management of intermediate complexity Use initiative and judgment within established guidelines Effectively interface with employees from other groups within Salesforce and senior executives inside and outside the company and understands key players within all orgs Organize prioritize and coordinate multiple work activities with the ability to meet deadlines Strong teamwork skills and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities Strong relationship management skills Agility and flexibility in response to changing priorities and needs Proven ability to manage projects work under pressure and consistently make deadlines Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges Very strong technical competency specifically with MS Word Excel PowerPoint Gmail and Gcal Strong oral and written communication Ability to communicate clearly and effectively with senior leaders and external partners Aware of the global DNA of our company Handles confidential material with the utmost discretion Insure communications are clear thorough and specific with attention to followthrough Key personality traits high energy smart flexible trustworthy resourceful timely polite easygoing sense of humour independent decision maker accurate high figure it out factor grace and poise Ideal additional skills 5 years executive assistant experience Internal Salesforce experience a plus Previous technology industry a plus Bachelor s degree preferred but equivalent work experience will be considered Experience working with in large admin teams Accommodations If you require assistance due to a disability applying for open positions please contact the Salesforce com Recruiting Department Posting StatementSalesforce com and Salesforce org are Equal Employment Opportunity and Affirmative Action Employers Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender perception or identity national origin age marital status protected veteran status or disability status Headhunters and recruitment agencies may not submit resumes CVs through this Web site or directly to managers Salesforce com and Salesforce org do not accept unsolicited headhunter and agency resumes Salesforce com and Salesforce org will not pay fees to any thirdparty agency or company that does not have a signed agreement with Salesforce com or Salesforce org
