Job Category
Executive Assistants GroupJob Details
Mission:
Flawless execution of administrative activities, with high attention to detail, organization and process.
Demonstrate ability to maintain high level of professionalism, confidentiality, discretion and judgment.
Provide a strong, strategic partnership with the executive to improve day to day efficiency.
Core Responsibilities:
Complex Calendar Management:
Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.
Take into consideration calendar priorities based on customer meetings, release cycles, fiscal calendars current projects, team needs and Dreamforce.
Travel booking
Book appropriate domestic and international travel within SFDC travel policy taking into account travel Visas, costs and proper documentation.
Expenses:
Submit accurate expense reports in a timely manner adhering to SFDC policy.
Event management:
Organization of quarterly meetings, volunteering events, off-sites, etc.
Additional Tasks:
Assist with food orders, luncheon planning, etc
Assist with PowerPoint presentations; Microsoft and Google applications when needed.
Experience with the setting up and management of virtual meetings and tools e.g., Webex, GoToWebinar,Google Hangouts and conference calls.
Increased knowledge of all internal policies and systems
Participate in planning and other business related meetings as requested.
Other administrative duties as requested.
Soft Skills:
Complex Project management of intermediate complexity.
Use initiative and judgment within established guidelines.
Effectively interface with employees from other groups within Salesforce and senior executives inside and outside the company, and understands key players within all orgs.
Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.
Strong relationship management skills.
Agility and flexibility in response to changing priorities and needs.
Proven ability to manage projects, work under pressure and consistently make deadlines.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.
Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
Aware of the global DNA of our company.
Handles confidential material with the utmost discretion.
Insure communications are clear, thorough, and specific, with attention to follow-through.
Key personality traits: high energy, smart, flexible, trustworthy, resourceful, timely, polite, easy-going, sense of humour, independent, decision maker, accurate, high figure it out factor, grace and poise.
Ideal additional skills:
5+ years executive assistant experience
Internal Salesforce experience a plus
Previous technology industry a plus
Bachelor’s degree preferred, but equivalent work experience will be considered.
Experience working with/in large admin teams.
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Salesforce.com and Salesforce.org are Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this Web site or directly to managers. Salesforce.com and Salesforce.org do not accept unsolicited headhunter and agency resumes. Salesforce.com and Salesforce.org will not pay fees to any third-party agency or company that does not have a signed agreement with Salesforce.com or Salesforce.org.
