Clinic Administrator

__________PATIENT SERVICESFACULTY OF DENTISTRY | TE KAUPEKA PUNIHOSalary + 6.75% Superannuation + 5 weeks annual leave.On-going professional development opportunities.The role/Te mahiAs Clinic Administrator in the Faculty of Dentistry, you will provide essential administrative support to our Intramural Clinic (organising patients and appointments) and coordinate Continuing Professional Development (CPD) events.
This is a varied role, requiring someone with excellent organisation skills, an eye for detail and great at relationship building.This diverse and rewarding position involves two key areas of responsibility:Administrative Support: Intramural ClinicProvide administrative support for the smooth day-to-day running of the Intramural Clinic.Manage appointment bookings, patient records, and clinic schedules.Liaise with clinicians, students, and support staff to ensure efficient operations and high standards of patient care.Ensure compliance with relevant policies and procedures, including privacy and health regulations.Event Coordination: Continuing Professional Development (CPD)Plan, organise and deliver CPD events and workshops for dental professionals.Coordinate event logistics including venue, registration, marketing, and evaluation.Maintain CPD records and liaise with accrediting bodies.Support speakers and facilitators with scheduling, materials, and communications.Your skills and experience/Ka Pukeka Me Ka WheakoWe're looking for someone who is:Highly organised, detail-oriented, and able to manage multiple priorities.Confident communicating with a wide range of people, both in person and in writing.An inquisitive mindset and problem-solving skills.Experienced in administration and event organisation, preferably in a healthcare or tertiary education setting.Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.Able to work independently while contributing to a collaborative team environment.An ongoing commitment to positive outcomes for our students, staff, and patients.Dedication to working in a culturally safe and respectful manner and demonstrated understanding and appreciation of Te Ao Maori, Te Tiriti o Waitangi principles, and Pasifika values.Experience in health administration or event coordination will be advantageous.About Our Team/Mo Te TimaWe are a team of highly skilled professionals responsible for delivering outstanding high quality and confidential administrative support services.
We are a strong supportive whakawhanaungatanga (community) and proud of the work we do for our students, staff and patients.Further details/PurokoThis is a full time (37.5 hours), fixed term position until late July 2026, located in Otepoti, Dunedin.
The position is available from early August 2025.You must have the right to live and work in New Zealand to apply for this position.The appointment range for this role is $63,508 to $68,185.
Top of the range is $73,640.Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
For further information on the safety check process please click here.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours.
This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.For further information regarding the role, please contact Emma Power, via the contact details below.Application/TonoTo submit your application (including CV and cover letter) please click the apply button.Applications quoting reference number 2500986 will close on Sunday, 20 July 2025.Applications will be reviewed as they are received, the University reserves the right to close this vacancy at any time.
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