Auckland City, AucklandBuild your future with WSP OpusWSP Opus is a team of global experts who aspire every day to transform infrastructure to create better, sustainable communities. We believe the greatest infrastructure starts with people and through our collaborative approach we're creating innovative solutions for future generations.Based in our Christchurch office, this role requires someone who enjoys people leadership and takes pride in providing personal assistant support – be prepared to wear multiple hats!This challenging and interesting position is responsible for leading and growing a large Business Support Services team, who are critical to the smooth operation of the business. Exceptional service delivery and client support is crucial for this team. Personal Assistant and Team Administrator support are additions that make this role more interesting and ensuring that no two days are the same. Vital to the success of this role is multitasking, people and leadership skills along with sound problem solving capabilities. We are looking for a confident team player who can demonstrate lots of initiative, brings a positive, flexible and adaptable attitude and a great sense of humour.The opportunity:Work with a friendly, vibrant & collaborative teamLead and assist with the efficient operation of the Business Support Services teamEvent management of internal and external eventsEnsure the smooth running of a professional and busy consultancy officeProvide personal assistance support to leaders in the Transport sectorWhat we are looking for:A natural leader who can bring people together to achieve great thingsSomeone who can challenge the status quo and a passion for business improvementA winning personality: proactive, friendly, approachable and professionalIntermediate to advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, SharePoint, Teams and OneDrive)Ability to pick up processes and systems quicklyWell organised and strong time management skills with the ability to multitask and prioritiseSwitched on and calm under pressureWillingness to help out the team where necessary, adaptable, with a conscientious attitudeAbility to work cooperatively with a variety of people and personalitiesPrevious experience in similar administrative and reception roles would be an advantage but not a necessityPersonal / Executive Assistant experience and the ability to pre-empt the needs of leadersPrior experience is essential, and Business or Business Administration study is advantageous. Role specific training will be provided but we welcome your experience and knowledge to our team.You will enjoy this role if you are naturally organised, process orientated and a great multitasking who likes being busy and keep calm when the pressure is on.People leadership experience is a must – we need someone who knows how to bring a team together and motivate them to strive for excellence in their work. We seek a highly motivated individual with a 'can do' attitude, who will be focused on delivering exceptional business support. To be successful in this role you will be polished, detailed oriented, can take direction and multi task along with intermediate to advanced Microsoft office skills, ability to pick up new systems quickly, excellent written and verbal communication skills and the drive to learn more and provide a high level of serviceAbout You:A background and proven track record in providing a high standard of in administration and customer serviceEffective team leadership including motivating and managing service delivery and experience in people leadershipAdvanced Microsoft Skills; Outlook, Word, Excel, PowerPoint, SharePoint, Teams & OneDriveEnergetic and positive attitudeYou love a good process or system, being organised and helping others to be organisedYou have strong verbal and written communication skills, attention to detail with top level English and grammar and are able to interact positively and warmly with peopleYou know how to juggle priorities, enjoy working both autonomously and as part of a teamA strong customer focus and excellent relationship development skillsA high degree of self-confidence and self-motivation, to be open-minded, enquiring and enabling of changeA positive and enthusiastic approach to communicating with internal and external clientsA high degree of integrity and commitmentA history of goal achievementLove working with people, growing their skills and helping them succeedEnjoy a challenge and the success that comes from working together as a teamYou'll be agile, invested in your career and have the administrative expertise and self-direction to contribute to our business. In return, we'll offer you a career-defining role, interesting and meaningful projects and the opportunity to work with world leading experts. At WSP Opus we foster a culture of collaboration, innovation and success.
