Job Description
Ecolab is seeking a full-time
Administrative Assistant
to support senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business.
Located at our Mt Wellington office, we are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment.
What’s in it for you:
Flexible working hour arrangement with ideally an 8am start
The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environments
The ability to make an impact and shape your career with a company that is passionate about growth
The support of an organisation that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best
What you will do:
Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
Pull reports and information from Ecolab systems
Assisting with the sales quoting and commercial renewal monitoring
Manage financial administrative tasks related to corporate credit card use and expenses and manage accurate processing of departmental invoices
Coordinate domestic and international travel arrangements including processing of visas for international travel
Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
Exercise judgment and make decisions to promote smooth workflow and prioritisation
Ensure that internal and external client demands are met
Create, organize and manage various SharePoint sites and shared drives
Minimum qualifications:
NCEA Level 3 or equivalent
Intermediate proficiency in MS Office (Outlook, Excel, PPT)
Preferred qualifications and background:
Bachelor’s degree
1 year of administrative experience
Ability to successfully manage multiple, competing priorities to meet deadlines
Excellent verbal and written communication skills, with a strong customer service focus
Organisational skills and attention to detail
Ability to anticipate needs, be resourceful, and use sound judgment
Critical thinking, analytical, and problem-solving skills
Ability to quickly gain knowledge of organisational operations, procedures, and staff
Ability to work independently, as well as collaborate in a team environment
Reliable, flexible and approachable
Process oriented
Some of the benefits you can enjoy:
Development opportunities
Flexible working arrangements
Employee recognition program
Employee assistance program
Health and well-being subsidy
Employee stock purchase plan
Please be aware that Immigration sponsorship is not available for this position.
How to apply:
Click APPLY to submit your application.
The preferred applicant will be subject to employment screening by Ecolab or by their external third-party provider.
Get social with us:
Ecolab is the global leader in water, hygiene and energy technologies and services. Every day, we help make the world cleaner, safer and healthier – protecting people and vital resources. If you would like to find out more about us, please find out more at (Please contact us using the "Apply for this Job Posting" box below)/
Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.
In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.
