Auckland City, AucklandWe have an exciting opportunity for an experienced Administration Manager to join our friendly team in Auckland. If you are highly organised, enjoy working in a varied role, and thrive in a dynamic and changing environment, we would like to hear from you.About the roleYou will be responsible for the smooth operations of our office; leading and managing our administration team, supporting our Regional Manager and engineering teams by providing a wide range of administrative tasks, including monthly invoicing and accounts, to ensure efficient and enjoyable environment.Lead the administration team to deliver effective administration support for project deliveryProject administration - oversee set up of new projects, proofread reports when required, assist with proposal preparation, formatting, presentation and submissionChair weekly office meeting, review and approve meeting minutesAssist the Regional Manager with inbox, calendar planning, travel arrangements, diary, taking meeting minutesOversee office facilities and asset management, maintenance and procurement, maintaining accurate asset registerIT representative for the office, liaising with external IT providerHealth and Safety representative with support from AdministratorLead and oversee monthly invoicing, expenses and accounts payable, including assisting with time entry and monthly reporting. Support the debt recovery procedure, issue monthly statements, and work alongside management to control debtsWorking closely with HR to provide human resources support to the Regional Manager, such as setting up performance and bonus reviews, assisting with performance management, recruitment interviewing and inductionsAssist with marketing for the office, including award applications, project case studies and gathering content to shareIn return, we offer a remuneration package commensurate with your qualifications and experience, a performance bonus, on-the-job training, ongoing career development and paid overtime.About youExperienced Administrator working at a similar level. A tertiary qualification in Business Administration is desirableVibrant and engaging, who can nurture our company culture within the office, and look for opportunities to create collaboration and continue building a strong team cultureExcellent organisational skills, working to a high standard, with excellent attention to detail and accuracy, with the capacity to multitask and adapt as priorities change in our fast-paced changing environmentHave a proactive approach to problem solving, with strong decision-making skillsEnjoy working with and relating to a wide range of people, a strong communicator with the ability to work well within a teamHighly competent using Microsoft Office (Word, Excel, Outlook, PPoint), and some knowledge of Xero is beneficialAbout usKirk Roberts Consulting is a multi-discipline company with over 100 employees providing Structural, Geotechnical, Civil, Fire and Environmental Engineering Services, plus Project Management, and custom Software to a range of clients across New Zealand. At Kirk Roberts the heart of our business is innovation and finding a better way is why we exist. Our offices are based in Christchurch, Auckland, Hamilton and Tauranga.To apply, please send your latest CV and covering letter to: **********. Please note, that all applicants must be domiciled in New Zealand and be eligible for permanent employment in NZ, with either a NZ Passport, residency, or current work visa.
