Job Title: Accounts Payable Officer Country: New Zealand Office: Wellington
Subsector: Finance
Discipline: Finance
Specialty:
Prefix:
Position Description Link: https://wspnz.my.salesforce.com/sfc/p/7F000000s...
Close Date: 20/02/2020
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At WSP Opus it’s the commitment to our people that sets us apart, and the calibre of our people that makes us great. Our collective strength allows us to think globally while acting locally to deliver iconic projects. It is our people who make this possible.
Fantastic opportunity for a Accounts Payable Officer to join our finance team based in Wellington reporting into our Team Leader Accounts Payable.
Responsibilities:
Prepare/review accounts payable payments runs and expense claim batches, and coordinate with bank signatures for payment.
Review and posting of payment batches.
Ensure approvals provided align to the Delegations of Authority (DOA), and that valid tax invoices are provided by suppliers. Maintain process documentation and team coaching, to ensure the AP team actively monitor documentation ensuring validity from a tax invoice, GST and approval perspective.
Ensure both internal and external client queries are responded to and resolved in a timely manner.
Maintain and adhere to an invoice processing and payments timetable which ensures Project Finance reporting is up to date and suppliers are paid in line with payment terms.
Ensure Days Payable Outstanding (DPO) aligns to the applicable policies/ payment terms.
Work collaboratively with internal clients to ensure they have access to the required documentation and in supporting their payment requirements. This includes providing Project Finance Advisors the required documentation for client billing; and providing Finance Business Partners with documentation as required for monthly reporting and ad-hoc analysis.
Monthly AP reconciliation to the general ledger.
Coordinate the processing of foreign exchange transactions.
Liaise with the Cash Management Accountant regarding the use of banking systems.
Identify best practice for the AP function. Lead process improvements and support the Financial Controller in implementing system improvements as required.
Identify and implement an appropriate filing system to ensure sufficient information is readily available, while meeting audit requirements.
Review processes for compliance with NI 52-109 Internal Controls, escalate issues to the Financial Controller and CFO as required, and identify and implement continuous process and system improvements in support of the control environment.
Consolidation of vendor accounts, in conjunction with the procurement team preferred supplier list. Support the broader Finance team and HR teams with systems and processes to accurately and efficiently record costs, as part of the month-end reporting cycle.
Support the vendor onboarding process.
Drive and lead continuous improvement across processes and lead the elimination of any non-value adding activity for WSP.
Requirements:
Tertiary qualification preferred
Extensive experience in accounts payable
Strong organisational ability to optimise and prioritise conflicting demands in a busy environment, to achieve deadlines and see responsibilities through to completion.
Good analytical skills and attention to detail.
Ability to clearly articulate and disseminate information, including reporting on performance, key drivers, risks and opportunities
Good interpersonal and communication skills, including oral and written communication and particularly the ability to present ideas, information and advice in a way that is understandable by a range of audiences.
Able to work to deadlines and see tasks through to completion.
And how about you? You'll be agile, invested in your career and have the technical expertise and the commercial acuity to contribute to our business. In return, we'll offer you a career-defining role, interesting and meaningful projects and the opportunity to work with world-leading experts. At WSP Opus we foster a culture of collaboration
